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GearPhy

Features

Everything the workshop needs, in one app.

Vehicles, jobs, spare parts, invoices, and staff stay on the same record — so the floor and the owner see the same work.

GearPhy dashboard with workshop overview, quick actions, and live jobs

Owner dashboard

Know how the shop is running without walking the floor.

Live jobs, revenue today, low stock, and pending deliveries sit on one screen — so the owner can answer “how is the shop today?” from a phone.

  • Quick actions: new job, part scan, invoice, add customer
  • Vehicles in service and today’s revenue
  • Plan status on the same home screen
GearPhy dashboard with workshop overview, quick actions, and live jobs

Live activity

See which bay is moving — and which one is stuck.

In progress, waiting on parts, and completed jobs stream in one list. Low-stock alerts sit above the board so missing filters don’t surprise the next car.

  • Live workshop activity with progress
  • Waiting-parts and completed states
  • Low-stock count that needs attention today
Live workshop activity with job progress and low-stock alerts

Workshop

Every bay stays on one shared job board.

Open a job, assign a mechanic, and filter All / In progress / Waiting parts / QC. Search by vehicle, use voice, or scan a plate from the same screen.

  • Status chips for the whole floor
  • Assigned technician and job progress
  • Voice search and plate scan on the list
Workshop jobs list with active orders, search, and progress

Job details

One job record: customer, mechanic, labour, and ETA.

Service details keep the vehicle, customer, assigned mechanic, labour lines, and delivery estimate together — the floor and the owner see the same work.

  • Job ID, progress, and service type
  • Assigned mechanic and customer phone
  • Add labour and parts without leaving the job
GearPhy service details for a Mahindra Thar job in progress

Spare parts

Stock that is tied to the job — not a separate notebook.

SKU, brand, selling price, and reorder alerts stay attached to parts you actually fit. Filter in stock, low, out of stock, and search by SKU, voice, or barcode.

  • Critical, low, and in-stock status
  • Barcode and SKU search
  • Price vs MRP on every part
Spare parts inventory with stock status, SKU, and reorder alerts

Part file

Every part has a file: stock, reorder, supplier, and value.

Open a part to see units on hand, reorder threshold, stock value, usage this month, and supplier — then scan it onto the job when it is fitted.

  • Current stock vs reorder point
  • Barcode, brand, and GST-ready MRP
  • Supplier and usage this month
GearPhy part details for an oil filter with stock and inventory activity

Customers & vehicles

A complete file for every owner and plate.

Name, phone, vehicles, spend, pending bills, and next service due live together. Call or WhatsApp from the file when a reminder is needed.

  • VIP tag, visits, and lifetime spend
  • Linked vehicles with next-due dates
  • Call, WhatsApp, and share invoice
GearPhy customer details with vehicles, spend, and service history

Follow-ups

Pending bills and service-due sit on the customer, not in a chat.

Recommendations flag overdue service and outstanding invoices. Send a reminder, open a job, or generate an invoice from the same screen.

  • Pending bills with amounts
  • Service-due recommendations
  • Send reminder in one tap
Customer list with pending bills, service due, and vehicle insights

Customer billing

Paid, pending, and overdue — without a second ledger.

Workshop invoices for your customers list totals, vehicle, and status. Filter and search the history the same way you run the floor.

  • Paid and overdue flags
  • Invoice linked to vehicle and customer
  • Search and date filters
Customer billing history with paid and overdue invoices

Bill from the job

Labour and parts roll into GST — then generate the invoice.

Parts used on the job, labour, subtotal, GST, and discount assemble into a cost summary. Scan another part or generate the invoice without retyping lines.

  • Spare parts used with quantities
  • GST on the cost summary
  • Generate invoice from the job
Job cost summary with spare parts used and generate invoice

Team

Who is free, who is on a job, and who can take the work.

Staff and mechanics with availability, skills, and experience. Invite login seats and assign owner, admin, mechanic, stock, or billing roles.

  • Available, busy, and on-leave
  • Engine, brakes, diagnostics skills
  • Team access without sharing one login
Staff and mechanics list with availability and specializations

Full capabilities

From intake to paid invoice.

Dashboard, workshop, inventory, customers, billing, staff, reports, and garage settings — in one mobile app.

Dashboard

Greeting, plan card, vehicles in service, revenue today, and quick actions.

Workshop board

All, in progress, waiting parts, QC, and ready — with progress on each job.

Job details

Customer, mechanic, labour lines, parts used, notes, and ETA.

Estimates

Create and share a quotation, then convert it to an invoice.

Inventory

In stock, low, critical, and out of stock with SKU and brand.

Barcode scan

Scan a part to open the file, prefill add-part, or issue it to a job.

Purchase orders

Reorder from suppliers and receive stock back into inventory.

Customers & vehicles

Plates, history, VIP tags, pending amount, and next service due.

WhatsApp & call

Reach the owner from the customer file without copying a number.

Reminders

Service-due and pending-bill follow-ups from the customer screen.

Invoices & payments

GST-ready bills, paid/overdue status, and shareable PDFs.

Staff & analytics

Mechanics, skills, availability, and a team leaderboard.

Team access

Invite seats and assign owner, admin, mechanic, stock, or billing.

Reports

Jobs, revenue, and inventory health for the owner and admin.

Voice & plate scan

Search parts or vehicles by voice; scan a number plate on the floor.

Garage settings

Hours, GST %, currency, payment methods, and invoice branding.

Product tour

See how each module works

Choose a module to preview jobs, parts, billing, and staff — the same tools your team would open on the floor.

GearPhy customer details with vehicles, spend, and service history

Vehicle & customer file

Every owner, plate, service history, and spend sits in one place — not across notebooks.

  • Customer profile
  • Linked vehicles
  • Call and WhatsApp from the file
Also in the appBarcode scanWhatsApp & callStock alertsEstimates & PDF

How it works

Intake to paid invoice, on one record.

From vehicle at the gate to a closed job — everything stays connected so the floor and the owner see the same work.

01

Add vehicle

Find or register the customer and plate in seconds.

02

Create the job

Add services, assign a technician, and set an ETA.

03

Use parts

Pull stock onto the job so inventory stays accurate.

04

Invoice

Labour, parts, and GST become a shareable bill.

05

Collect & close

Take payment, close the job, and keep the history.

Built for every role

Designed for the people who run the garage.

Owner, advisor, technician, stock, and billing each see what their role allows — on the same workshop record.

Garage owner

Live jobs, revenue, stock, and outstanding bills — without waiting for an evening report.

Service advisor

Create customers and vehicles, open jobs, send updates, and keep every bay moving.

Technician

See assigned work, log parts used, pause or resume, and tick QC without a paper checklist.

Inventory manager

Catalog, barcode, purchase orders, and low-stock alerts before a customer is waiting.

Billing

Estimates, invoices, and payments from the same job — not a separate accounts machine.

Ready to get started?

Take the garage off notebooks and onto one app.

Run intake, jobs, parts, invoices, and payments from a phone. Start on Android today — iPhone is coming soon.

Get it onGoogle PlayApp StoreComing soon
Live workshop activity with job progress and low-stock alerts